This section provides information about what the client and the auditor need to consider before undertaking an access audit.
Firstly, the client should set up an access team to manage the process. In order to engage an auditor, the client may need to go through a tendering process. An auditor should be chosen on the basis of his or her experience and expertise in terms of
If there is a tendering process, the client should draft a brief /specification for the project. This should address issues such as the purpose and scope of the audit; information on the buildings concerned, the deliverables required, the time frame etc. In order to compare valid tenders, the client should design a scoring sheet based on weighted criteria relating to how a tenderer addresses and proposes to perform the audit, and at what cost taking into account the tenderers experience and expertise2. The client should seek tenderers, by advertising or invitation2. Valid submitted tenders should then be evaluated using the scoring sheet. The client may wish to invite the most competitive tenderers to elaborate on their submissions before awarding the contract to the highest scoring tenderer.
After the client has appointed an auditor, there are a number of things that need to be carried out before the audit can take place.
A meeting should be organised with the client and the auditor to discuss how and when to proceed. The auditor may need extra information about carrying out the audit in the client's building(s). For further details and questions see Appendix 1.
After this meeting and prior to the audit, the auditor should carry out a detailed analysis of the building plans. This will have a number of benefits as it allows the auditor to familiarise themselves with the building and will provide the auditor with information such as:
The final step in preparation is to ensure that the auditor has all the equipment to carry out the audit. This might include:
The access audit is only one step that should be taken to ensure an organisation is accessible, after it has been carried out an action/implementation plan or strategy is required. An access plan: